Now I am posting second and detailed part of my Optimal time management blog. I hope it will help.
Time-Task Duality (Divine Perspective)
Time has two dimensions inner or personal and outer or universal.
At personal level time is creative impulse of self-expression and linked with some memorable immaterial activities, while at universal level time is outcome of lunar/solar/celestial phenomena and linked with memorable material activities.
The creative urge of Omnipotent linked with memorable immaterial activities is Absolute Time, a solely divine attribute. The Absolute Time created its numerous counterparts, i.e., multiple relative times.
The matter-oriented time is relative or serial time, while the urge-oriented time is Absolute Time.
Man is vice-regent of Allah, the very basis of human life-pattern is existential- pattern of God. Allah accomplishes any task accommodating the time, both absolute and relative.
A divine-oriented approach towards time-task duality makes the mankind time-efficient and leads, ultimately, towards effective life-pattern.
Priority Setting
A priority setting should be based on two elements - importance and urgency – A task is composition of various mixtures of these elements. We can set priority list as follows:
Important & urgent (top priority)
Important & less urgent (second priority)
Less important & urgent (third priority)
Less important & less urgent (last priority)
The important activities are supportive for goal materialization, while urgent activities demand quick fixing. The urgent activities do not fulfill, normally, our goals, they fulfill, generally, the goals of others.
Wisdom is needed to define importance and urgency.
General Guidelines
The general guidelines for effective priority-setting are:
Pick the future possibilities against the past glories.
Focus on the opportunity rather than on problems.
Choose your own direction rather than climb on the bandwagon.
Aim high and better.
Prime Time
Parkinson’s Law states that work expands to fill the available time. That is, more time is spent on a specific job without considering the time duration of a job.
Time efficiency is spoiled by ignoring time-task duality.
In prime time evaluation, we assess and integrate the job and prime time – prime time is the time at which the person can produce best performance in his work..
It is important to note that coordination between work schedule and prime time enhances the productivity of an individual about 15 to 20 percent.
The assessment of prime time for staff and setting their activities to prime time will make them more efficient and productive. As a result, the whole system will produce
Prime Motive - Performance
An organization is created to materialize certain goals & objectives.
Any result-oriented effort towards multiple goals & objectives is effective, generally, for organizational development, so that, the prime motive behind countless efforts must be performance.
Moreover, for highest performance, it is important to utilize strengths not weaknesses.
The performance–oriented efforts are distorted due to countless reasons.
The Major time wasters in a system are Lack of Proper Delegation System, Overstaffed or Understaffed Environ, Non-incentive Reward Structure, Malfunctions in Information, Excessive Meetings or Large Size of Meeting Staff or Boundless Agenda of Meetings, & Miscommunication.
Developing Time Management Skills
Develop a logbook, formal or informal, to ascertain WHERE the time is going on?
Deciding the activity plan for important/urgent activities to assess WHAT tasks are worthy to tackle?
Evaluating Prime time to judge HOW much time is needed for different set of activities?
Finalizing the work-plan to know WHEN to execute an activity?
A work-plan is prepared on several bases, it is daily or weekly or monthly or yearly. It is noteworthy that the more time we spend on work planning; the less total time is required for the whole task.
Time-efficiency will improve with these practices, consequentially, the optimal time management expertise will be developed in someone’s life.
I hope it will be of help to you. Please! Give me your feedback at smcse.mit@gmail.com
Thanks.
Ilyas
